Personal Assistant to Managing Director

About the role

We are looking for a highly organized and proactive Personal Assistant to support the Managing Director. The role ensures smooth daily operations, effective communication, and strategic assistance in a fast‑paced, international environment.

Key responsibilities

• Manage the executive calendar, meetings, calls and business communications.
• Prepare reports, presentations, correspondence and briefing materials for internal and external meetings.
• Coordinate interactions with internal departments, the DHL network, partners and external stakeholders.
• Organise business travel, visa support and handle administrative matters related to the Managing Director’s activities.
• Support internal communications, employee‑engagement initiatives and organise corporate events, conferences and volunteer activities.
• Perform ad‑hoc, confidential and personal assignments on behalf of the Managing Director.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant to senior management.
• Excellent organisational, communication and multitasking abilities.
• High level of discretion, strong attention to detail and ability to work in a multicultural matrix organisation.
• Fluency in Russian and English, both written and spoken.

What we offer

• Close collaboration with the Managing Director and senior leadership.
• International corporate working environment with exposure to strategic and operational business processes.
• Opportunities for professional growth and development.