Office Manager

About the role

Higgsfield AI is seeking an Office Manager to ensure the daily comfort and smooth operation of its Almaty office. You will own everything from food provision to workspace setup, creating an environment where the team can focus on building cutting‑edge generative AI products.

Key responsibilities

• Manage daily food services: select vendors, place orders, handle dietary needs, keep the kitchen stocked and track spend.
• Oversee all office operations: cleaning, supplies, repairs, furniture, temperature, and act as the main contact for landlords and service providers.
• Organise team events, all‑hands meetings and guest visits, handling space, catering and logistics.
• Build and maintain systems such as inventory trackers, vendor lists and onboarding checklists, and ensure all documentation is handed to finance on time.

Required profile

• At least 1 year of experience as an Office Manager, Administrative Assistant or Coordinator (high‑potential candidates considered).
• Strong organizational skills with keen attention to detail and the ability to juggle multiple small tasks.
• Proactive attitude to improve processes rather than merely firefighting.
• Excellent communication skills for interacting with vendors, contractors and internal teams.

Required skills

• Proficiency in Excel and Google Sheets.
• Experience with Notion, Google Calendar and Slack.
• Fluent English.

What we offer

• Competitive salary in USD, reviewed as you grow.
• On‑site role in our Almaty office with full‑time employment.
• Access to Higgsfield AI products and internal AI tools.
• Breakfast, lunch and quality coffee provided.