Administrative Assistant – Office Support

About the role

The Administrative Assistant will support the daily operations of the regional office, ensuring smooth administrative processes and effective document management. This position reports to the Regional Admin Manager and works closely with various departments.

Key responsibilities

• Maintain and organize incoming and outgoing correspondence, contracts, reports, and other administrative documents.
• Manage office supplies, fixed assets, and inventory, and assist with procurement when needed.
• Welcome visitors, handle phone inquiries, and coordinate communication with relevant departments.
• Arrange vehicle usage, travel itineraries, meetings, and other office logistics.
• Prepare monthly expense reports, office supply usage reports, and other required administrative summaries.
• Ensure compliance with company policies, SOPs, and administrative procedures.

Required profile

• Minimum one (1) year of experience in administration, office assistance, or a related field.
• Strong sense of integrity, responsibility, attention to detail, and ability to handle confidential information.
• Ability to work collaboratively within a team and adapt to occasional travel requirements.

Required skills

• Proficient use of Microsoft Office suite – Word, Excel, and PowerPoint.