Licensing Project & Operations Coordinator

About the role

We are looking for a proactive, detail‑oriented Licensing Project & Operations Coordinator to support the operational delivery of Alternativa’s film distribution activities, including acquisitions, sales, and catalogue management. The role serves as the operational hub between internal teams and external partners, ensuring deals, deliveries, and payments stay on track from start to finish.

Key responsibilities

• Coordinate day‑to‑day operations across acquisitions, sales, and catalogue management, tracking timelines and deliverables.
• Manage contract execution, monitor payment schedules, deadlines, and reporting obligations.
• Oversee technical delivery of masters, subtitles, QC reports, and marketing assets, flagging risks early.
• Support creation of marketing and sales materials such as decks, press kits, key art, and promotional assets.
• Maintain buyer and partner communications, contact databases, and CRM records.
• Handle secure screener distribution and keep catalogue and rights records up to date.
• Produce regular reports on deal status, deliveries, payments, and buyer activity.
• Coordinate subtitling and dubbing with external vendors for timely localization.

Required profile

• Strong cross‑functional coordination and stakeholder management across legal, finance, marketing, and external partners.
• Excellent prioritisation and organisation across multiple concurrent deals and deadlines.
• Proactive risk identification and escalation.
• Clear written and verbal communication with buyers and partners.
• High attention to detail in contracts, assets, and reporting.

Required skills

• Contract administration and rights/licensing documentation.
• CRM and contact database management.
• Technical delivery coordination (masters, subtitles, QC, metadata).
• Invoicing and royalty/revenue‑share reporting tools.
• Project/task tracking systems and advanced spreadsheet skills.
• Familiarity with project management and rights‑management tools.