Office Manager & Operations Specialist

About the role

We are seeking an Office Manager & Operations Specialist to support our Spark Programs at inVision. The role combines document and contract administration with operational support to ensure smooth project delivery.

Key responsibilities

• Maintain and monitor contracts, coordinate with project coordinators, and enforce contract terms and deadlines.
• Build and manage both electronic and physical archives, ensuring all required documents and wet‑signed originals are stored correctly.
• Collect signed source documents for accounting, support reporting cycles, external audits, and run fixed‑asset inventory.
• Prepare complete document packages for counterparty payments and manage end‑to‑end counterparty workflows.
• Handle inbound and outbound correspondence, documents, and equipment, ensuring proper receipt, registration, routing, storage, and dispatch.
• Manage administrative processes such as office‑supply requests, data governance, and workflow optimisation.
• Support event organisation, coordinate participants, and work alongside project coordinators, consultants, legal and financial specialists.
• Help build the inVision U structure, systematise key processes, and implement a durable management system.

Required profile

• Higher education degree.
• 1–3 years of experience in document/contract administration and business operation processes.
• Proficiency in Kazakh (B2) and English (B2).
• Strong accountability, adaptability, and attention to detail.

Required skills

What we offer

• Opportunity to contribute to social impact across 48 countries.
• Access to mentoring, career consulting, and learning programs.
• International experience through the Global Talent Exchange Program.
• Company‑wide challenges, awards, sports activities, and volunteering projects.
• Co‑financed language courses and internal speaking clubs.