Office Coordinator

About the role

As the Office Coordinator you will ensure the workplace runs smoothly and comfortably for all colleagues. You will be the go‑to person for day‑to‑day facilities and administrative needs, proactively spotting issues before they affect the team.

Key responsibilities

• Maintain cleanliness, order, lighting, ergonomics and overall comfort across all office zones.
• Serve as the single point of contact for any facilities or administrative question.
• Plan, track and report on the office budget, performing plan‑vs‑actual analysis and cost optimisation.
• Manage procurement of stationery, consumables, coffee, snacks, small appliances and furniture, keeping accurate inventory records.
• Oversee vendor relationships end‑to‑end: sourcing, contracts, orders, payment tracking and reconciliation.
• Coordinate incoming and outgoing mail and courier logistics.
• Set up workstations and onboarding equipment in partnership with IT.
• Collaborate with HR, IT, Finance, Legal and other teams to resolve cross‑functional requests quickly.

Required profile

• Higher education, preferably in economics or finance.
• At least 2 years of experience as an office coordinator, office manager or administrator.
• Strong eye for the physical environment and ability to notice and fix issues promptly.
• High empathy and willingness to support colleagues.
• Fluent Russian; Kazakh and English are a plus.

Required skills

• Proficiency with MS Excel (formulas, tables, expense tracking).
• Proficiency with Google Sheets.

What we offer

• Opportunity to contribute to a global mission across 48 countries.
• Access to mentoring, career consulting and learning programs.
• International experience through a Global Talent Exchange Program.
• Company‑wide challenges, awards, sports and volunteering projects.
• Language‑skill development via co‑financed courses and internal clubs.