Supply Chain Assistant

About the role

IOM, a UN-related agency on migration, is recruiting a Supply Chain Assistant in Astana, Kazakhstan. Reporting to the National Resources Management Officer and under the Chief of Mission, the post manages the resources management functions in Kazakhstan, working with Headquarters and the Administrative Centres.

Key responsibilities

• Receive and consolidate procurement requisitions, check them against the Purchase Authorization Matrix and other instructions, and obtain missing information.
• Prepare tender documents, solicit bids and quotations, and prepare bid analysis summaries.
• Confirm approved purchases with suppliers, prepare purchase orders and contracts, and coordinate authorizations.
• Follow up on open requisitions, ensure timely delivery, and coordinate delivery notes with the receiving unit.
• Review vendor invoices, prepare payment requests and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and support periodic reports.
• Run market surveys to find new suppliers, evaluate them on quality, price and service, and track contract renewals.
• Manage office supplies, utilities invoices and contractual agreements, and provide procurement guidance to office staff.
• Handle property and asset management, warehousing, insurance, maintenance and transportation, including verifying logbooks and monitoring fuel consumption and vehicle maintenance.
• Supervise contractors on site and support meetings, workshops and trainings.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with two years of relevant experience; or high school diploma with four years of experience.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Fluency in English, Kazakh and Russian; proficiency is assessed during selection.
• Advantages: experience with IOM/UN procurement rules, experience in an international organisation, and a procurement, logistics or supply chain certification.

Required skills

• High level of computer literacy.
• Clear reporting and excellent communication and negotiation skills.
• Ability to set realistic resource requirements and work with national and international institutions.