Executive Assistant to Senior Vice President

About the role

This role provides dedicated administrative support to the Senior Vice President (EC-2) and their direct reports at EC-3 level, reducing administrative stress and enabling them to meet organisational goals. The Assistant will manage busy schedules, communicate with internal and external stakeholders, and handle complex administrative tasks with discretion and confidentiality.

Key responsibilities

• Organise events and meetings, including logistics for attendees.
• Arrange internal and external meetings, workshops, and video‑conferencing sessions.
• Prepare agendas and presentation materials for meetings.
• Maintain distribution lists and organisational charts.
• Handle administrative arrangements for visitors (e.g., temporary door access).
• Provide workspace for employees and support IT requests.
• Manage correspondence and documents, including electronic archiving.
• Assist with travel arrangements, including flights, visas, and hotel reservations.

Required profile

• Strong prioritisation, organisational skills and a self‑starter attitude.
• Fluency in written and spoken English.
• Enthusiastic, highly motivated with good time‑management abilities.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and internet research.
• Relevant administrative experience in a corporate environment.
• Knowledge of Shell systems and processes (e.g., Shell People, travel, finance, HR).
• Ability to handle confidential information and correspondence.
• Capability to work both independently and as part of a team.
• Effective interaction with people at all organisational levels.
• Ownership and end‑to‑end accountability for issue resolution.
• High personal integrity, resilience in challenging situations and a proactive, pragmatic approach.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Internet research tools
• Shell People system